Summary of event schedules and venues:
Trade Fair Setup:
🗓️ March 11 ⏰ From 08:00 to 21:00 📍 La Quinta de Jarama (A-1 Burgos Highway, km 26; 28702 San Sebastián de los Reyes, Madrid)
Facility Visits:
🗓️ March 11 ⏰ 15:00 📍 Departure by bus from the partner hotels: Hotel AC San Sebastián de los Reyes (Avenida del Cerro del Águila, 15–17; 28709 San Sebastián de los Reyes, Madrid) and Hotel Amura Alcobendas (Avenida de Valdelaparra, 2; 28100 Alcobendas, Madrid)
Networking Dinner and AESS Awards Ceremony:
🗓️ March 11 ⏰ 21:00 📍 La Quinta de Jarama (bus departure from the official partner hotels)
Congress and Suppliers’ Trade Fair:
🗓️ March 12 ⏰ From 08:00 to 18:00 📍 La Quinta de Jarama
Trade Fair Dismantling:
🗓️ March 12 ⏰ From 18:00 onwards 📍 La Quinta de Jarama
How will we set up the Commercial Exhibition?
On March 11, the setup of the commercial exhibition will take place starting at 09:00. From 15:00 onwards, suppliers will be able to access the venue, with prior notice, to complete the final details of their stands.
Suppliers who require an additional internet connection point at their stands (not included in the stand price) must request it when booking their stand.
When will the Commercial Exhibition begin and end?
The Commercial Exhibition will open on March 12 at 08:00, giving you the opportunity to showcase your products and services, and it will remain open until 18:00, at which time dismantling may begin.
Attendees will exit the conference area through a different access after the roundtable, so suppliers can start quietly dismantling their stands after the afternoon coffee break. To preserve the overall image of the Congress, under no circumstances will dismantling be allowed before that time.
If, due to flight schedules, you need to leave before 18:00, please contact the organizers to arrange the dismantling of your stand. All supplier materials must be removed from the hall by 20:00 to allow the booths to be dismantled on schedule with the hotel.
Commercial Exhibition Floor Plan
Transparency in management is very important to AESS, so the selection of exhibitor type and stand number will be done strictly on a first-come, first-served basis according to the order in which the application form is received.
The Commercial Exhibition will open on March 12 at 08:00, giving you the opportunity to showcase your products and services, and it will remain open until 18:00.
Attendees will exit the conference area through a different access after the roundtable, so suppliers can begin quietly dismantling their stands after the afternoon coffee break. To preserve the overall image of the Congress, dismantling will not be allowed before that time under any circumstances.
If, due to flight schedules, you need to leave before 18:00, please contact the organizers to arrange the dismantling of your stand. All supplier materials must be removed from the hall by 20:00 to allow the booths to be dismantled on time and according to schedule.